corporate travel policy guide

The complete guide to corporate travel policies

The business travel policy guide you’ve been waiting for! 

Creating a business travel policy for your company can feel really daunting. You don't want to throw something together and hope for the best, but it feels impossible to anticipate every possible scenario. The truth is your travel policy serves as more than a rule book; it's a guide to better decision-making about your corporate travel programme and can save you a world of headaches down the road.

Learn how to diversify your travel programme to support your team

Final thoughts

Business travel is so unpredictable, as we’ve seen in recent years. There will always be circumstances you can’t avoid as a company, but making sure that you have the necessary checks and balances in place can help to make things just a little easier. If you have groups travelling, VIPS, or people heading to high-risk destinations, it’s important that your policy is relevant.

Don’t forget that travel policies shouldn’t be written and forgotten about – these are living documents that must be regularly updated to make sure they best protect your people.

Remember these best practices when writing your travel policy:

  • Keep it simple and make it pop with visuals, bullet points, and bold headings
  • Answer any and every question possible – think of all the eventualities
  • Always put your people first
  • Implement a quick and simple approval process
  • Automate as much as you can
  • Use technology that supports your policy
  • Be flexible with due reason
  • Be clear about what’s not allowed
  • Update your travel policy at least once a year
  • Keep it somewhere easy to find 

And finally, it doesn’t hurt to have a couple of different formats. Consider a visual version and an extended version so the message is delivered best depending on the person reading. For some, it might be easier to digest one over the other. 

Are you ready to design the perfect travel policy for your business?

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