The following Terms and Conditions should be read and understood prior to confirming your travel.
Flight Centre Travel Group (Pty) Ltd (Registration number: 1994/000253/07) trading as Flight Centre, Cruiseabout, Flight Centre Associates, Flight Centre Business Travel, Flight Centre Holidays, Stage and Screen and FCTG Corporate (Pty) Ltd (Registration number: 2016/523314/07) (“FCTG”) are providers of travel services and products. Our purpose is to deliver amazing travel experiences to our customers. Please read the following terms and conditions carefully. Do not confirm any booking unless you understand and agree with the following terms and conditions.
1.1. FCTG accepts the following methods of payment:
1.1.1. Cash; 1.1.2. Credit and / or debit cards in store; 1.1.3. Secure Online payment by credit card – Electronic Customer Acceptance (not available in the event of lowest airfare guarantee); 1.1.4. Electronic fund transfer 1.1.5. Credit facility – only available to corporate customers and subject to prior approval 1.1.6. Valid FCTG Gift Cards
1.2. Prices are subject to change until payment has been secured in full or when confirmation of acceptance of the quotation has been received by an authorised representative of the relevant corporate client.
1.3. FCTG will not proceed with any booking until payment reflects in our account. The customer will be liable for any increase in price due to commercial conditions during the time it takes for the funds to reflect in our account.
1.4. Should the services or product no longer be available due to clause 1.2, all funds received will be refunded to the customer.
2. Price and availability:
2.1. All prices are quoted in South African Rand / Namibian Dollar. Prices are valid at the time of quotation and can only be guaranteed once payment has been received in full or once corporate clients have confirmed their booking. We cannot be held liable for any increase to the quoted price; in the time it takes for payment to reflect in our account or for corporate clients to confirm their booking.
2.2. The following commercial conditions shall apply to quotations and supply of services and product: 2.2.1. Price variation: If the rate(s) of exchange (“ROE”) are applicable, the ROE on the day of quotation will apply. Should the ROE increase at the date of payment reflecting in FCTG’s account, such increase will be for the customer’s account and payable in addition to the total price quoted. 2.2.2. General: All quotations are subject to availability from third party suppliers. Should the product range no longer be available, another product will be quoted at an updated price. 2.2.3. Payment by deposit does not secure a price and is subject to the rate(s) of exchange (“ROE”). A price is secured once payment has been made in full or once corporate clients have confirmed their booking.
3.Cancellation or changes:
3.1. We have to be notified of all cancellations or changes in writing prior to departure. The customer will be liable for cancellation or date change penalties in the event that travel arrangements are changed or cancelled by the customer.
3.2. Cancellation or date change penalties can amount to the full purchase price subject to amongst others when the travel arrangements are cancelled, the supplier’s cancellation policy and the fare rules.
3.3. Travel bookings are non-transferable and name changes are not permitted.
3.4. You will forfeit the fare if you do not fly or do not notify the airline or your travel expert of your intent not to travel prior to your scheduled departure.
3.5. Tickets must be travelled on in the sequence they are booked, if not, the ticket will be forfeited.
4.1. Upon receipt of the customer’s written instructions to cancel a booking, FCTG will charge a reasonable service fee for any refunds processed.
4.2. We will endeavor to process all refunds by airlines within a reasonable time frame with the exception of the following refunds: 4.2.1. Tickets which have been taken over by the airline due to amongst others upgrades, downgrades, schedule changes, reissued tickets and expired tickets; 4.2.2. Any ticket submitted with supporting documentation for a refund due to an event as stipulated in the Consumer Protection Act 68 of 2008.
4.3. The refunds stipulated in 4.2.1 and 4.2.2 can take up to twelve weeks to be processed.
4.4. Refunds must be processed within the ticket’s validity, thereafter the ticket will be deemed as non-refundable
4.5. Any refund amounts received from a refund application submitted within the validity of a ticket will be retained on file for a period of 36 months, with the following conditions; 4.5.1. We will make every effort to contact you and to advise of the refund amount received 4.5.2. Should all attempts to reach you be unsuccessful within a 36 month period of the refund amount being received, the refund amount will be forfeited by the customer
4.6. As a service to our corporate clients, all unused tickets will be tracked and submitted for refunds. The full amount less an admin fee of R450 will be refunded.
4.7. All other refunds have to be submitted in writing prior to commencement of travel and will be subject to the cancellation policy of the relevant third party supplier.
5. Agency and third party suppliers:
5.1. FCTG acts as an agent for, and sells various travel related products as agent on behalf of numerous transport, accommodation and other service providers such as visa suppliers, airlines, coach, rail and cruise line operators, as well as all wholesalers. Our obligation to the customer is to (and the customer expressly authorises us to) make travel bookings as the agent on your behalf and to arrange relevant contracts between you (the customer) and travel service providers.
5.2. FCTG charges a fair and reasonable service fee to book travel on the customer’s behalf.
5.3. FCTG exercises care in the selection of reputable service providers, but has no control over, or liability for, the services provided by third parties. All enquiries and business conducted with third party suppliers are subject to the supplier’s terms and conditions. The customer by signing or electronically accepting our terms & conditions is deemed to have read, understood and agreed to be bound by these terms and conditions which refer to supplier terms & conditions. Any misapprehension about the transaction or the implications thereof should be brought to the attention of the supplier. The customer should request clarity on any misapprehension.
5.4. Any legal rights which the customer might have in connection with the provision of travel services are against the specific provider and, except to the extent a problem is caused by fault on FCTG’s part, are not against FCTG.
6. Travel Insurance:
6.1. Travel insurance is strongly recommended for all travel.
6.2. Once the insurance policy has been confirmed and paid for, you will be issued with a policy document of the insurer. A copy thereof will be emailed to you and we strongly recommend that you read and understand this document before your travel commences so that you can address any queries you may have to the insurer before you leave.
6.3. In the event of any queries or the need to lodge a claim, contact the insurer directly.
6.4. For assistance in obtaining travel insurance please call a travel expert at FCTG who will facilitate the issuing of your travel insurance.
7. Passports and travel documents:
7.1. Passports are required for all passengers including infants for international travel. Passports and travel documents must comply with the following requirements: 7.1.1. valid for at least six months after your date of return 7.1.2. must have a minimum 2 blank pages 7.1.3. travel documents have to be in the name appearing on the traveller’s passport
7.2. Temporary passports are not accepted in most countries.
7.3. Most countries require machine-readable passports. It is the customer’s responsibility to ensure compliance.
7.4. The customer and / or traveller indemnifies FCTG against any errors which might occur and any cost relating thereto in the event that any traveller’s passport has not been issued by the Department of Home Affairs at the date of completing the booking form. 7.5. The onus is on South African permanent residents travelling on a foreign passport to ensure they have the required documentation to travel, including but not limited to visas.
7.6. The onus is on the traveller, especially where the traveller has become a citizen of the relevant country by naturalisation, to ensure that they are travelling with the correct travel documents
7.7. Documentary identification is required for infants who are travelling.
7.8. Identification is required for all passengers travelling domestically. The airline will require that you present a RSA identity document or RSA driver’s licence for domestic travel
7.9. Most airlines require that the traveller present the card utilised to make payment for the reservation upon check in at the airport.
8.1. Visas are required for South African passport holders to travel to most destinations including but not limited to the UK, USA, Europe, Canada and Australia. A Schengen visa is required when transiting twice in any European country or countries.
8.2. It is the customer’s responsibility to check visa requirements with the consulate or embassy of each country being visited including stopovers or ports and transits. Customers should check all border crossings as well as any ocean border crossing, as a visa may be required according the maritime law of the country concerned. If visa suppliers or the relevant consulate or embassy do not supply the correct advice, any claims must be made directly to the relevant party concerned. If entry into any country is denied, this can be amongst other a customs, internal security or home affairs issue and outside of FCTG and the visa supplier’s control. We cannot be held liable for any claims related to working visas, student visas or residency permits.
8.3. FCTG obtains visa information from a travel tool called Timatic. We cannot be held responsible for any incorrect visa information obtained from Timatic and therefore recommend that any information provided is also checked with the relevant consulate or embassy.
8.4. The processing time for a visa may vary and can generally take between a minimum of 5 working days and up to 30 working days. Delays in the processing of visa applications may occur during peak season periods. In some cases a visa may only be released by the consulate or embassy 24 (twenty four) hours prior to departure or even on the day of departure. It is highly recommended that you allow sufficient time for your visa application to be processed.
8.5. Certain visas need to be printed prior to travel and are to be presented along with your passport
8.6. Immigration may require that supporting documentation is presented in addition to a passport and visa. This may include, but is not limited to; 3 month’s bank statements, proof of accommodation or tour, letter from the host at your final destination, letter from your employer stating your intent to return to employment, letter from a tertiary institution confirming that you study at this institution.
8.7. By accepting these terms and conditions the customer confirms that he / she has been made aware that a visa may be required, inclusive of any transits, stop overs or port entries that may be included as part of the travel itinerary. The customer furthermore confirms that the consultant has taken reasonable steps to ensure that the customer is aware that third party suppliers may be able to assist with a visa application at a fee; and that the customer is in a position to either accept or decline assistance with the visa application. The customer indemnifies and hold harmless FCTG against all suits, actions, claims, judgements, direct and/or consequential damages or losses or other liabilities, and all costs and expenses which may arise from the services or the omission of supplying the services by any third party supplier or the unsuccessful or late visa; or if there is any delay in obtaining a visa for the relevant travel.
9. Travelling with Children
9.1. From 1 June 2015 all children under the age of eighteen require the following:
9.1.1. unabridged birth certificates to travel internationally in and out of South Africa. 9.1.2. If travelling with one parent, consent in the form of an affidavit of the other parent is required as well as an unabridged birth certificate. 9.1.3. If travelling with no parents, consent in the form of an affidavit is required from both parents as well as an unabridged birth certificate. 9.1.4. Please refer to the Department of Home Affairs website for information on minors travelling internationally http://www.dha.gov.za/ 9.1.5. Ages of children and infants travelling must relate to the dates of travel.
10. Car rental
10.1. The customer listed as the driver of the vehicle must present a RSA driver’s licence along with an international driver’s licence when renting a car overseas. The driver of the vehicle must have a valid credit card when collecting the car rental
10.2. The customer listed as the driver of the vehicle must present a RSA driver’s licence when collecting domestic car rental and must also have a valid credit card to present at the time of collection.
10.3. Corporate clients agree that any billback charges will be paid to FCTG Corporate within seven (7) days of invoice. Corporate clients furthermore confirm and agree that they are liable for any damage, traffic fines, accidents, toll fees and/ or other costs not covered by the waiver, incurred during the rental period. FCTG Corporate will not be liable to recover such costs from the driver of the vehicle.
11. Special Requirements:
11.1. The customer should liaise with their travel expert or, for online bookings call 0877 40 50 00, regarding any special requirements for travel including but not limited to; seating, meals, bassinets, room location or any other special requests. Special requirements and requests are never guaranteed and are confirmed by the supplier. FCTG can submit special requests on your behalf however are not responsible for confirming these requests.
11.2. Seating may be requested prior to your departure however the airline reserves the right to amend their seating plan up until the time of departure. Generally, most airlines request payment for seating prior to departure.
11.3. Your travel itinerary will indicate the luggage allowances for your trip. Some airlines or low cost carriers include a zero luggage allowance and may charge a fee per bag. Please ensure you familiarise yourself with the luggage allowance for your entire trip.
12. Travel Destinations:
12.1. By offering travel for sale to any destination, FCTG does not represent or warrant that travel to such points is advisable or without risk, and the traveller indemnifies us against any damages, losses, death or injury that may result from travel to such destinations.
13.1. The onus is on the customer and / or traveller to ensure compliance with any health requirements and recommended precautions relevant to travel, including but not limited to ensure that all necessary vaccination documentation is presented.
13.2. FCTG recommends that travellers consult their local doctor, travel medical service or specialist vaccination clinic before commencing travel.
13.3. Most vaccinations need to be administered prior to travel to be considered effective.
14. Frequent Flyer:
14.1. The onus is on the customer to advise the consultant when booking of the any frequent flyer membership details for inclusion in the booking. This information should also be completed on all traveller profile forms.
14.2. In the event of an online booking, the customer should insert frequent flyer membership details in the space provided for inclusion in the booking.
14.3. FCTG cannot guarantee that the relevant supplier will credit the customer with points for any booking and the customer should query their points balance with the supplier no more than 6 months after travel has been completed.
14.4. FCTG cannot confirm upgrade requests or guarantee an upgrade whereby a certain booking class is confirmed with the view of upgrading the ticket. Upgradable fare types are always subject to availability.
15. Confirming travel & schedule changes:
15.1. Customers should confirm scheduled travel times at least 24 (twenty-four) hours prior to departure by:
15.1.1. Completing an online check in; 15.1.2. Downloading the Flight Centre or Corporate Traveller mobile apps and ensuring that push notifications are activated; 15.1.3. Confirming scheduled travel times with their travel expert, account manager or with the supplier directly.
16. Liquids, aerosols and gels
16.1. Strict regulations are in place with regards to the carrying of liquids, aerosols and gels as hand luggage on international flights and is subject to the following:
16.1.1. You may only carry liquids, aerosols and gels (“LAGs”) in your hand luggage in containers that have a maximum capacity of 100 milliliters each (“100 mls”); 16.1.2. You may carry several containers with liquid contents however the total capacity may not exceed one litre; 16.1.3. All 100 mls containers not exceeding one litre must be packed in a re-sealable, transparent plastic bag; 16.1.4. It must be possible to open and re-seal the plastic bag and must be presented to security for inspection.
17.1. The customer or traveler will be liable for any additional taxes levied by the relevant country or city visited including inter alia local city tax or departure tax.
18. Force Majeure
18.1. For the purpose of this Agreement, circumstances beyond the reasonable control of FCTG or a third party supplier (“the Parties”) will include, but not necessarily be limited to, any of the following matters:
18.1.1. Strikes, terrorism, war, invasion, act of foreign enemy, hostilities or warlike operations (whether war be declared or not), civil war, mutiny, rebellion, revolution, insurrection, military or usurped power, confiscation or destruction or requisition by order of any government or any public authority or any other Act of State, including prevention or denial of trade, sanctions or closure of borders; 18.1.2. Denial of the use or unavailability of any railway, port, airport, shipping service or other means of public transport, other than due to default on the part of either Party; and 18.1.3. Any other circumstances beyond the reasonable control and not within the reasonable expectation of either Party.
18.2. If either Party is prevented from or delayed in performing any of its obligations by circumstances beyond the control of such Party as set out in this clause, then it will notify the other Party as well as the customer or traveller in writing of the nature and expected duration of such circumstances and of the obligation, performance of which is delayed or prevented, and both Parties will thereupon be excused from the performance or punctual performance, as the case may be, of their respective obligations from the date of such notification, for so long as the circumstances or prevention or delay may continue.
20.2. FCTG and our third party providers of travel and travel related products and services may disclose your personal information to others where directly connected with facilitating your travel arrangements and bookings and the provision of travel service and products. For example, FCTG may disclose your personal information to airlines, hotels, car rental companies and other service providers in facilitating your travel arrangements. At all times FCTG retain the right to monitor, retain and disclose any information as necessary to satisfy any applicable law, regulation, legal process or governmental request. FCTG may disclose aggregated information about users and use statistics relating to the Site and aggregated information about our sales and trading patterns to others.
20.3. In the event that FCTG has to engage attorneys to enforce any of its rights in terms of these Conditions or otherwise, and in the event that FCTG is successful in the enforcement of such rights, the client will be liable for all legal fees at an attorney and own client scale.
21. Governing Law
21.1. If any dispute arises between the parties, the laws of South Africa will apply. You irrevocably and unconditionally submit to the exclusive jurisdiction of the courts of South Africa, and waive any right that you may have to object to an action being brought in those courts.
22. Amendments of these Conditions
22.1. No amendment, cancellation or waiver of any term or right referred to herein shall be valid or binding unless reduced to writing and signed by both the Client and a duly authorized representative of FCTG.
23. Intellectual property rights
23.1. All intellectual property owned by FCTG shall remain the sole and exclusive property of FCTG.
24. Domicilium and notices
24.1. FCTG chooses Domicilium Citandi Et Executandi ("domicilium") for the purposes of the giving of any notice, the payment of any sum, the serving of any process and for any other purpose arising from this Agreement, as follows: Pendoring Office Park Block 8, 299 Pendoring Road Blackheath 2196
24.2. Any notice given or payment made by either Party to the other Party ("addressee") which is delivered by hand between the hours of 08:30 am and 16:30 pm on any Business Day to the addressee's physical domicilium for the time being shall be deemed to have been received by the addressee at the time of delivery.